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Accounts Receivable

Accounts Receivable provides an efficient and reliable means of managing your entire receivables process.

From credit management to sales analysis, Accounts Receivable provides your organization with extensive information and reporting features to make quicker business decisions.

You will also be able to automatically prepare customer statements on demand.

Accounts Receivable streamlines your entire receivables process with a series of time-saving features and reporting options. 

General Features

  • You can easily locate a customer by knowing an invoice number only. This is beneficial when you receive a payment but the name on the check doesn’t match the customer names in accounts receivable.

  • Customer information, standard items and invoices can be imported from a text file

  • Automatically posts to the General Ledger module

Maintenance Features

  • Tracks customers' open credits and deposits

  • Customer categories permit classification of customers for reports and operations on selected customer groups

  • Customers can be placed on credit hold

  • Provides instant inquiry of customer information including: invoices, credit memos, debit memos, payments, application of open credits and application of deposits

  • Tracks cash sales

  • Tracks invoice discount dates and amounts, and due dates

  • Tracks sales by customer, sales representative and sales account

  • Alerts you when a customer exceeds credit limit

  • Allows finance charge rates to be assigned on a customer by customer basis or allows you to use system defaults

Processing Features

  • Offers the ability to print and reprint credit memos and debit memos

  • Offers instant inquiry of all transactions affecting an invoice as well as the sales account to which the invoice was posted

  • Open credits and deposits can be applied to invoices, finance charges or as cash refunds

  • Individual payments can be grouped into bank deposits

  • Accepts payments, deposit applications and open credit applications

  • Allows the write off of balances during cash posting

  • Allows previously entered cash postings to be voided

  • Recurring invoices can be posted on a monthly, bimonthly, quarterly, semiannual or annual basis

  • Calculates finance charges and allows recalculation later in the same month

  • Provides both balance forward and open item statement formats on a customer by customer basis with optional aging information

  • Customer statements can be previewed on the screen at any time

Reporting Capabilities

  • User-defined aging periods

  • Prints the aging report by invoice date or due date

  • Allows the aging and open invoice reports to be run with an "as of" date

  • Payment analysis report shows history of average days to pay

  • Sales analysis (commission) report can be based on paid invoices

  • Reports can be sorted by customer ID, name or sales representative

  • Provides cash flow projections based on customers' payment history

Related Applications
Financial Summary
General Ledger
Accounts Payable
Payroll & HR Management

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