Are The Integrated
our core application can be operated as stand alone quote, order entry,
invoicing and inventory control system without requiring the Integrated
Our core applications do provide reports needed to manually enter
information into another financial system as well as export data which
could be imported into any financial system.
Why Should We
Consider The Integrated Financials?
When our Integrated Financial applications are added, a complete set of
integrated business management and financial tools will be available.
First of all, our quote, order entry, invoicing, purchasing and
inventory management applications are considered "Front Office"
applications. They are specifically designed to streamline day-to-day
operations of staff outside of your accounting department. Our
applications are Customer and Inventory driven, not accounting driven.
This means the overall workflow design is engineered to naturally
benefit the way sales, purchasing, inventory control and production
staff do their jobs. Yes, accounting is critical, but not until
you have a sale or receive inventory. Our applications manage all of the
work which occurs prior to receiving a check or paying a vendor, which
is where the so called "Financial Integration Line" is drawn.
When our integrated financial applications are added and an order is
shipped and subsequently invoiced, that invoice is then posted to
Accounts Receivable allowing your accounts receivable department to know
that customer xyz, owes your company x dollars, due by x date.
Once a check is received from that customer, the payment is applied in
Accounts Receivable. Accounts Receivable also takes care of
printing aging reports, monthly statements and other associated tasks
related to receiving payment from your customers.
Respectively, when an item is received into inventory from a purchase
order and posted, the value of the receipt is recognized on the
financial statement as an increase in inventory assets or cogs, as well
as a liability that you owe money to a vendor. Once the vendor
invoice is received, it is applied against the receipt and a payable
transaction is created in Accounts Payable. Accounts Payable will
print all of your vendor checks and manage other associated tasks
related to paying vendors.
In the end,
all of the Accounts Receivable, Accounts Payable, Inventory Asset and
Cog information is automatically feed into your General Ledger and
generates up-to-date financial statements that will provide management
with a current snapshot of the company's financial health.
Our core quote, order and invoice applications will manage the
day-to-day work that leads up to an
accounting transaction. Meaning eventually, our invoicing
application will create and print an
Invoice, but will not keep track of when the invoice is due, nor will it
keep track of any payment against the invoice.
Our Purchase Order application will manage all of the purchasing and
receiving tasks, but will not keep track of when the Vendor
Invoice is due, nor cut a check to pay for it.